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Bookings + your visit

Booking 
Check your booking confirmation details carefully. If details need to change please advise the Gallery as soon as possible.
If participating in a practical workshop confirm actual numbers by the date specified on the booking confirmation form.

Tour/workshop schedule
If you have booked a guided tour or practical workshop there are generally scheduled breaks for students to access toilets
and food/drink. Teachers are responsible for supervision of students during this time. As the Gallery has no designated
space for consumption of food, schools are encouraged to make use of the Wollongong Plaza for lunch which has a
grassed area and limited bench seating. Contingency plans are required for wet weather.

Maximise your learning time
It is preferred that each group is accompanied by an adult. Remember that our volunteer Gallery Guides are there to guide
your students. Student behaviour, safety and security are a teacher’s responsibility and groups must be supervised at all
times.

Permission to be photographed
Gallery staff may take photographs of students participating in tours and practical workshops to be included in promotional material such as the Gallery website or school newsletters. As part of your excursion package please include a disclaimer or ‘permission to be photographed’. If any student is unable to be photographed advise the Education Officer on arrival who will issue the student/s will a coloured dot to be placed on their shirt so that they can be identified as not to be photographed.

Gallery Expectations
Ensure that students and accompanying adults are aware of the Galleries Expectations (see Gallery Expectations pdf)

Respect the artworks

Artworks are very fragile and can be permanently damaged, even by the gentlest of touch.   Touching the surface
of an artwork with your finger or hand deposits skin greases and salts, which over time, cause damage.

Use cameras without FLASH

Cameras are a great way to record your visit to the Gallery and to assist in stimulating reflection and discussion afterwards.  FLASH photography is not allowed as the flash can damage sensitive artworks.

    

Refrain from eating and drinking

Food and drink breaks are generally scheduled in for visits, and nearby public areas are available such as the Wollongong Civic Plaza.  Exceptions will be made for medical reasons.  Please advise staff on arrival.

 

Check your bags

Bags are to be placed in trolley provided near entrance to Gallery.  Students are to keep their VAPDs/small sketchbooks, worksheets, pencils and valuables with them at all times.  Pens are not allowed.

On the day
Allow 10 minutes at the beginning of your visit for the Gallery introductions. Please be punctual as tours and workshops are scheduled for specific times. Late arrivals may result in a reduction in the number of artworks viewed and the shortening of practical workshops.

On arrival
Please report to Gallery front desk and advise Gallery staff of your arrival. The Gallery Guides and/or education Officer will
meet you in the foyer area.

Bag checking
Bags are to be checked in. Gallery staff will advise where to leave bags. Please ensure students have all they need with
them (including medication) before the move into the Gallery space.

Art books, worksheets, pencils
Students are encouraged to bring art books to make notes and reflections in. For unaccompanied tours if you have
prepared worksheets for class activities clipboards are available for students to use. Please advise numbers in
advance.

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